Receptionist

This position is open until filled.  First filing deadline January 8, 2018.  Please submit a resume and cover letter to the attention of Tamara Edwards. Documents may be submitted via email to frontdesk@lavta.org, mailed to LAVTA, 1362 Rutan Court, Suite 100, Livermore, CA 94551, or faxed to 925.443.1375

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  • Position: Receptionist
    Classification: Non-Exempt, Part-Time Temporary Position 9-18 months (Position limited to 25 hours per week. General Work Hours from 12:00pm – 5:00pm Monday–Friday) however, may be asked to arrive earlier on occasion.
    Type of Job: Part Time
    Salary/Pay Rate: Pay depending on experience up to $25 an hour.
    Post Date: 12/18/2018
    Application Deadline: 01/08/2019 11:59 pm
    Introduction: The Receptionist provides administrative support to all LAVTA staff. This position is responsible for: staffing the Authority’s front desk and providing the initial contact with the public either in person or on the telephone, purchasing office supplies, selling tickets to the general public, processing incoming and outgoing mail, typing, filing and other clerical duties as assigned.
    Description: 45% Receptionist Responsibilities

    • Greet the public politely over the telephone and/or in person and direct inquiries to proper sources or takes messages;
    • Open, date and sort incoming mail and responds to routine information requests;
    • Process ticket orders received through the mail and sell Wheels tickets over the counter to customers;
    • Prepare outgoing mail and packages.

    45% General Office Duties

    • Monitor, purchase and replenish office supplies as needed;
    • Monitor, purchase and replenish kitchen supplies and refreshments as needed;
    • Oversee maintenance and usage of general office equipment (i.e., copy machine, laser printer, fax machine and postage meter);
    • Copy various files, forms, documents, memos, and distribute to appropriate individuals;
    • Organize and maintain administrative filing systems for LAVTA correspondence and vendor invoices;
    • Prepare vendor purchase orders;
    • Maintain Multipurpose Room, Vehicles, etc. scheduling calendars.

    10% Other duties as assigned

    Behavior
    The employee shall work well under pressure meeting multiple and sometimes competing deadlines. The employee shall at all times demonstrate cooperative behavior with colleagues, supervisors, contract
    service provider, and the public.

    KNOWLEDGE/SKILLS REQUIRED BY POSITION

    Skills & Abilities:
    Ability to work with employees at all levels of the organization Ability to meet frequent and
    multiple deadlines
    Ability to type quickly and accurately Ability to proofread
    Must have commitment to LAVTA’s standard for exceptional customer service

    Knowledge of:
    General office equipment Microsoft Word and Excel

    ORGANIZATIONAL RELATIONSHIPS
    Position reports directly to:
    Director of Finance
    Position coordinates with:
    All LAVTA staff
    LAVTA’s contract service provider and other outside vendors
    The public

    QUALIFICATIONS
    Requires experience in a comparable position. Must be reliable, and able to work independently.
    Experience with using public transit a plus.
    Details: Download File
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