RFP 2021-04 LAVTA On-Call Engineering Consulting Services

NOTICE IS HEREBY GIVEN THAT the Livermore Amador Valley Transit Authority (LAVTA), operator of the Wheels bus system, is soliciting proposals from qualified firms to provide on-call architecture and engineering consulting services for various LAVTA projects.

Prospective Proposers are encouraged to attend a virtual pre-proposal meeting to be held on November 30, 2021, at 10:00 a.m. PST via Zoom to discuss the procurement schedule and process, contract requirements, and information regarding Scope of Work and schedule. LAVTA will answer any questions or requests for clarification on any item in the RFP. Proposers are advised that any exchange with LAVTA in response to Proposers’ questions does not amend/alter or modify the RFP. Any revision to the RFP will be accomplished by written Addendum/Addenda. Participation in the virtual pre-proposal conference is not mandatory. However, all prospective Proposers are encouraged to attend. To register and participate in the virtual pre-proposal conference using Zoom Web App, please visit: https://us02web.zoom.us/meeting/register/tZYkce2oqjsoG9EeZxB8igYxMO40NK3IDSZU.

All Questions and Requests for Clarification must be submitted in writing by December 2, 2021, at 4:00 p.m. PST. Proposals must be received via the Bid Express website by 2:00 p.m. PST on December 17, 2021. No proposals will be accepted after this time and date. Proposers shall submit electronic copies of their separate Technical and Cost Proposals as described in the RFP documents to Bid Express at: https://www.bidexpress.com/businesses/40032/home.

Any proposal or amendment to proposal received by any means other than via the Bid Express website will be returned unopened to the sender. Submission of a proposal shall constitute a firm offer to LAVTA. No Proposer may withdraw its proposal for a period of one hundred twenty (120) days after the proposal due date. Each Proposer will be notified of award of contract, if award is made. LAVTA reserves the right to reject any and all proposals, to waive any irregularities or informalities in any proposal or in the proposal procedure, to modify the solicitation schedule, and postpone the proposal opening for its own convenience. LAVTA specifically reserves the right to not award a contract after the submittal of proposals.

Following the initial review and screening of timely-submitted proposals, one or more firms may be invited to attend an interview and give a presentation of their proposal to LAVTA on or around January 11-12, 2022 (estimated date). Staff the Proposer intends to assign to the project, if awarded a contract, must be present at the interview/presentation. LAVTA’s request for an interview/presentation does not constitute acceptance of a proposal.

The contract awarded under this Request for Proposals (RFP) may be funded in whole or in part by the Federal Transit Administration (FTA), Federal Highway Administration (FHWA), and/or California Department of Transportation (Caltrans). Full compliance with all applicable local, state and federal laws and regulations, including applicable Safety and Health Standards, Equal Employment Opportunity, and Americans with Disabilities Act laws and regulations will be required of the successful Proposer.

LAVTA hereby notifies all Proposers that it is the policy of LAVTA to ensure non-discrimination on the basis of race, color, sex, or national origin in the award and administration of contracts that it awards. It is the intention of LAVTA to create a level playing field on which Disadvantaged Business Enterprises (DBEs) can compete fairly for contracts and subcontracts relating to LAVTA’s construction, procurement and professional services activities. LAVTA’s Disadvantaged Business Enterprise (DBE) Program described in the RFP documents will be applied to all projects funded in whole or in part with federal funds.

LAVTA intends for this procurement to be primarily conducted electronically via the Bid Express Website at https://www.bidexpress.com/businesses/40032/home; however, upon request, copies of the RFP may be obtained by contacting LAVTA at (925) 455-7555.

For details of the RFP click here.

  • The Pre-Proposal Conference Attendance Sheet is now available on Bid Express as an attachment click here.
  • The Addendum 1 is now available on Bid Express as an attachment click here.
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  • Open Date: 11/15/2021 Close Date: 12/17/2021 2:00 pm