Board of Directors Meeting

Meeting Details

For public participation, please see the agenda for further instructions to join our meeting.

1. Call to Order and Pledge of Allegiance
2. Roll Call of Members
3. Meeting Open to Public
   • Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
   • Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
   • Public comments should not exceed three (3) minutes.
   • Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.
   • No action may be taken on matters raised that are not on the Agenda.
   • For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.
4. May Tri-Valley Accessible Advisory Committee Minutes
5. Consent Agenda
   Recommend approval of all items on Consent Agenda as follows:
   A. Minutes of the June 5, 2023 Board of Directors meeting.
   B. Treasurer’s Report for May 2023
   Recommendation: The Finance and Administration Committee recommends that the Board of Directors approve the May 2023 Treasurer’s Report.
   C. Updated Passenger Code of Conduct
   Recommendation: The Finance and Administration Committee recommends that the Board of Directors approve Resolution 19-2023 adopting the updated LAVTA Passenger Code of Conduct.
   D. Resolution in Support of Continued Participation in the Metropolitan Transportation Commission’s Clipper START! Pilot Program
   Recommendation: The Projects and Services Committee recommends that the Board of Directors authorize the Executive Director to provide the Metropolitan Transportation Commission (MTC) with a resolution indicating LAVTA’s desire to continue to participate in MTC’s Clipper START! pilot program.
   E. Disadvantaged Business Enterprise (DBE) 3-Year Goal Establishment (2024-2026)
   Recommendation: The Finance and Administration Committee recommends that the Board adopt the three-year DBE goal of 1% for Federal Fiscal Years 2024-2026.
6. Establishing Standing Committees and Memberships
   Recommendation: Staff recommends the Board confirm and approve Resolution 20-2023, establishing standing committees, memberships, and officers.
7. Issuing Task Order No. 3 to Ascendal Group, LLC for Strategic Planning Services
   Recommendation: Staff recommends that the Board authorize the Executive Director to execute Task Order No. 3 with Ascendal Group, LLC in an amount not-to-exceed $70,000.
8. Consider Amendment to LAVTA’s Bylaws, Article III, Section 3.03(a) Regarding Board Compensation
   Recommendation: The Finance and Administration Committee recommends the Board receive the first reading of the proposed amended Bylaws.
9. Executive Director’s Report
10. Matters Initiated by the Board of Directors
    • Items may be placed on the agenda at the request of three members of the Board.
11. Adjourn to CLOSED SESSION
12. Closed Session pursuant to Government Code Section §54957
    THREAT TO PUBLIC SERVICES OR FACILITIES
13. Reconvene to OPEN SESSION
14. Next Meeting Date is Scheduled for: September 11, 2023
15. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 7/7/2023

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

Board of Directors Meeting

Meeting Details

For public participation, please see the agenda for further instructions to join our meeting.

1. Call to Order and Pledge of Allegiance
2. Roll Call of Members
3. Meeting Open to Public
   • Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
   • Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
   • Public comments should not exceed three (3) minutes.
   • Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.
   • No action may be taken on matters raised that are not on the Agenda.
   • For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.
4. Consent Agenda
   Recommend approval of all items on Consent Agenda as follows:
   A. Minutes of the May 1, 2023 Board of Directors meeting.
   B. Treasurer’s Report for April 2023
   Recommendation: The Finance and Administration Committee recommends that the Board of Directors approve the April 2023 Treasurer’s Report.
   C. LAVTA Annual Salary Band Review
   Recommendation: The Finance and Administration Committee recommends that the Board of Directors approve the attached Resolution 17-2023 adjusting the salary bands for LAVTA positions.
   D. Approval of Updated Public Transportation Agency Safety Plan
   Recommendation: Staff recommends that the Board of Directors approve Resolution 16-2023 and adopt the updated Public Transportation Agency Safety Plan.
5. Election of LAVTA Chair and Vice Chair
   Recommendation: Nominate and elect a LAVTA Board Chair and Vice Chair for FY24 in accordance with the agency’s bylaws.
6. Appointment of LAVTA Representative to Tri-Valley San Joaquin Valley Regional Rail Authority Board of Directors
   Recommendation: Staff recommends that the LAVTA Board appoint a representative to serve on the Tri-Valley – San Joaquin Valley Regional Rail Authority
7. TAAC Recruitment for Terms Starting FY 2023/2024
   Recommendation: Staff recommends the Board of Directors ratify the TAAC appointments for terms starting on July 1, 2023.
8. Executive Director’s Report
9. Adjourn to CLOSED SESSION
10. Closed Session pursuant to Government Code Section §54957
    THREAT TO PUBLIC SERVICES OR FACILITIES
11. Closed Session pursuant to Government Code Section §54957
    CONFERENCE WITH LEGAL COUNSEL
12. Reconvene to OPEN SESSION
13. Matters Initiated by the Board of Directors
    • Items may be placed on the agenda at the request of three members of the Board.
14. Next Meeting Date is Scheduled for: July 10, 2023
15. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 6/2/2023

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

Board of Directors Meeting

Meeting Details

For public participation, please see the agenda for further instructions to join our meeting.

1. Call to Order and Pledge of Allegiance
2. Roll Call of Members
3. Meeting Open to Public
   • Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
   • Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
   • Public comments should not exceed three (3) minutes.
   • Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.
   • No action may be taken on matters raised that are not on the Agenda.
   • For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.
4. Consent Agenda
   Recommend approval of all items on Consent Agenda as follows:
   A. Minutes of the March 6, 2023 (amended) and April 3, 2023 Board of Directors meeting.
   B. Treasurer’s Report for March 2023
   Recommendation: The Finance and Administration Committee recommends that the Board of Directors approve the LAVTA Treasurer’s Report for March 2023.
   C. LAVTA Livermore Transit Center Landscaping Construction Project
   Recommendation: The Finance and Administration Committee recommends that the Board of Directors approve Resolution 15-2023, authorizing the Executive Director to execute an agreement with Los Loza, Inc. for landscaping work at the Livermore Transit Center.
   D. Contract Award for LAVTA Facility Janitorial Services
   Recommendation: The Finance and Administration Committee referred Resolution 14-2023 to the Board of Directors for approval, authorizing the Executive Director to execute a three-year contract with two one-year options with Aim to Please Janitorial Services of San Francisco for Facility Janitorial Services.
   E. Design of the Rutan Maintenance Bay Hydrogen Retrofit
   Recommendation: The Finance and Administration Committee recommends the Board approve a Contract Task Order with Gannett Fleming for design services for the Rutan Maintenance Bays Hydrogen Retrofit project, for a not-to-exceed amount of $147,500 with a contingency amount of $14,700 to be used at the discretion of the Executive Director.
5. LAVTA’s Operating & Capital Budget for FY 2024
   Recommendation: The Finance and Administration Committee recommends that the Board of Directors approve the Operating and Capital Budget for FY 2024 and Resolution 13-2023.
6. Addressing Rider Behavior
   Recommendation: No specific action is proposed for this Board meeting.
7. July 2023 Board Meeting Date
   Recommendation: Staff recommends the Board of Directors approve rescheduling the July meeting to July 10, 2023.
8. Executive Director’s Report
9. Matters Initiated by the Board of Directors
   • Items may be placed on the agenda at the request of three members of the Board.
10. Next Meeting Date is Scheduled for: June 5, 2023
11. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 4/28/2023

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

Board of Directors Meeting

Meeting Details

For public participation, please see the agenda for further instructions to join our meeting.

1. Call to Order
2. Roll Call of Members
3. Meeting Open to Public
   • Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
   • Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
   • Public comments should not exceed three (3) minutes.
   • Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.
   • No action may be taken on matters raised that are not on the Agenda.
   • For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.
4. Consent Agenda
   Recommend approval of all items on Consent Agenda as follows:
   A. Minutes of the March 6, 2023 Board of Directors meeting.
   B. Treasurer’s Report for February 2023
   Recommendation: The Finance and Administration Committee recommends that the
   Board of Directors approve the LAVTA Treasurer’s Report for February 2023.
   C. Approval of Resolutions Authorizing Staff to Apply for TDA, STA, and RM2 funds
   for Fiscal Year 2023-2024
   Recommendation: The Finance and Administration Committee recommends that the
   Board of Directors approve the attached resolutions authorizing the filing of a claim with
   MTC for Allocation of TDA Article 4.0, 4.5, STA, and RM2 Funds for Fiscal Year 2023-
   2024.
   D. Fuel Control System Upgrade
   Recommendation: The Finance & Administration Committee recommends the Board of
   Directors approve Resolution 12-2023, to allow the Executive Director to enter into an
   Agreement between LAVTA and Ward systems for system upgrade and SAAS.
   E. Wheels Service to the 2023 Alameda County Fair
   Recommendation: Approve a recommendation from the Projects and Services
   Committee to operate a dedicated shuttle during the 2023 Alameda County Fair.
5. Exercise the Third Option Year of the Contract with MV Transportation
   Recommendation: The Finance and Administration recommends that the Board of Directors authorize the Executive Director to exercise the third option year to extend the fixed route operations and maintenance services contract with MV Transportation, Inc. from July 1, 2023 through June 30, 2024.
6. Capital Projects Update
   Recommendation: No specific action is proposed for this Board meeting.
7. Executive Director’s Report
8. Matters Initiated by the Board of Directors
   • Items may be placed on the agenda at the request of three members of the Board.
9. Next Meeting Date is Scheduled for: May 1, 2023
10. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 3/31/2023

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

Board of Directors Meeting

Meeting Details

For public participation, please see the agenda for further instructions to join our meeting.

1. Call to Order
2. Roll Call of Members
3. Meeting Open to Public
   • Members of the audience may address the Board of Directors on any matter within the general
     subject matter jurisdiction of the LAVTA Board of Directors.
   • Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
   • Public comments should not exceed three (3) minutes.
   • Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.
   • No action may be taken on matters raised that are not on the Agenda.
   • For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.
4. Consent Agenda
   Recommend approval of all items on Consent Agenda as follows:
   A. Minutes of the February 6, 2023 Board of Directors meeting.
   B. Treasurer’s Report for January 2023
   Recommendation: The Finance and Administration Committee recommends approval of the January 2023 Treasurer’s Report.
   C. Dial-A-Ride Customer Satisfaction Survey 2022
   Recommendation: None – information only.
   D. Adoption of Updated Conflict of Interest Code
   Recommendation: Staff recommends that the Finance and Administration Committee recommend that the Board of Directors approve the attached Conflict of Interest Code, including revised Appendix of Designated Officials and Employees, which has been updated to reflect LAVTA’s current staffing and organization.
   E. Resolution in Support of Allocation Request for FY 22-23 Funding through the State Low Carbon Transit Operations Program (LCTOP)
   Recommendation: The Finance & Administration Committee recommends that the Board of Directors approve Resolution 09-2023 in support of an allocation request to Caltrans for the FY 22-23 Low Carbon Transit Operations Program (LCTOP) to construct a hydrogen fueling station and related support infrastructure at LAVTA’s Atlantis to accommodate the fueling of zero-emission hydrogen fuel-cell electric buses. This resolution is required to request an allocation of these funds from Caltrans.
5. ARCHES (Alliance for Renewable Clean Hydrogen Energy Systems) Grant Letter of Commitment
   Recommendation: Staff recommends the Board authorize the Executive Director to sign a letter of a Letter of Commitment to ARCHES.
6. Administrative Support Services Agreement with the Tri-Valley San Joaquin Valley Regional Rail Authority
   Recommendation: The Finance and Administration Committee recommends the Board authorize the Executive Director to execute an administrative support services agreement with Valley Link.
7. Executive Director’s Report
8. Matters Initiated by the Board of Directors
   • Items may be placed on the agenda at the request of three members of the Board.
9. Next Meeting Date is Scheduled for: April 3, 2023
10. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 3/3/2023

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

Board of Directors Meeting

Meeting Details

Due to COVID-19 meetings will not be held on-site at LAVTA, so please see the agenda link for further instructions for joining our Zoom conference meeting and how the public can participate.

1. Call to Order
2. Roll Call of Members
3. Meeting Open to Public
   • Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
   • Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
   • Public comments should not exceed three (3) minutes.
   • Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.
   • No action may be taken on matters raised that are not on the Agenda.
   • For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.
4. January Tri-Valley Accessible Advisory Committee Minutes
5. Consent Agenda
   Recommend approval of all items on Consent Agenda as follows:
   A. Minutes of the January 9, 2023 Board of Directors meeting.
   B. Treasurer’s Report for December 2022
   Recommendation: The Finance and Administration Committee recommends approval of the December 2022 Treasurer’s Report.
   C. Adoption of a Resolution Declaring that Agency Meetings Will Continue to Be Held Via Teleconference
   Recommendation: Staff recommends that the Board of Directors adopt Resolution 07-2023 declaring that LAVTA meetings will continue to be held via teleconference.
6. 2023 Legislative Program
   Recommendation: The Finance & Administration Committee recommends the Board of Directors approve Resolution 06-2023 affirming LAVTA’s 2023 Legislative Program
7. Brown Act Remote Meeting Guidance
   Recommendation: No specific action is proposed for this Board meeting.
8. Cancellation of Phase Two of 2018-Adopted Fare Increase
   Recommendation: Staff recommends that the Board of Directors permanently cancel phase 2 of the previously adopted 2018 fare increase to Senior and Disabled Monthly Pass and Dial-A-Ride ticket.
9. Executive Director’s Report
10. Adjourn to CLOSED SESSION
11. Closed Session pursuant to Government Code Section 54957(b): PUBLIC EMPLOYMENT EVALUATION Title: Executive Director
12. Reconvene to OPEN SESSION
13. Matters Initiated by the Board of Directors
    • Items may be placed on the agenda at the request of three members of the Board.
14. Next Meeting Date is Scheduled for: March 6, 2023
15. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 2/2/2023

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

Board of Directors Meeting

Meeting Details

Due to COVID-19 meetings will not be held on-site at LAVTA, so please see the agenda link for further instructions for joining our Zoom conference meeting and how the public can participate.

1. Call to Order
2. Roll Call of Members
3. Meeting Open to Public
   • Members of the audience may address the Board of Directors on any matter within the general
     subject matter jurisdiction of the LAVTA Board of Directors.
   • Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
   • Public comments should not exceed three (3) minutes.
   • Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.
   • No action may be taken on matters raised that are not on the Agenda.
   • For the sake of brevity, all questions from the public, Board and Staff will be directed through
     the Chair.
4. Consent Agenda
   Recommend approval of all items on Consent Agenda as follows:
   A. Minutes of the December 16, 2022 Special Board of Directors meeting.
   B. Treasurer’s Report for November 2022
   Recommendation: Staff recommends that the Board of Directors approve the November 2022 Treasurer’s Report.
   C. Adoption of a Resolution Declaring that Agency Meetings Will Continue to Be Held Via Teleconference
   Recommendation: Staff recommends that the Board of Directors adopt Resolution 01- 2023 declaring that LAVTA meetings will continue to be held via teleconference.
5. Resolution of the Board of Directors Appreciating the Services of Pleasanton Councilmember Kathy
   Narum and Livermore Vice Mayor Gina Bonanno
   Recommendation: Staff recommends that the Board of Directors adopt the attached Resolutions appreciating the services of Councilmember Kathy Narum and Vice Mayor Gina Bonanno. Resolutions 02-2023 and 03-2023.
6. Welcome of New Board Members and Adoption of Resolution with Committee Assignments
   Recommendation: Staff recommends that the Board adopt Resolution 04-2023 appointing Julie Testa to Finance and Administration Committee and Evan Branning to the Projects and Services Committee.
7. Appointment of Alternate LAVTA Board Member to Innovate 680
   Recommendation: Staff recommendation is that the LAVTA Board appoint Julie Testa as the alternate member to the Innovate 680 Policy Advisory Committee.
8. Approval of Modification #4 to MV Transportation Contract
   Recommendation: Staff recommends that the Board of Directors approve Modification # 4 to the contract with MV Transportation, Inc., implementing various financial incentives to help address driver recruitment and retention challenges brought on by the COVID-19 pandemic.
9. Contract Award for Doolan Radio Tower Generator Installation
   Recommendation: Staff recommends that the Board of Directors approve Resolution 05-2023, authorizing the Executive Director to execute an agreement with James Day Construction, Inc. for installation of an emergency stand-by generator at the Doolan Tower Facility.
10. Executive Director’s Report
11. Matters Initiated by the Board of Directors
    • Items may be placed on the agenda at the request of three members of the Board.
12. Next Meeting Date is Scheduled for: February 6, 2023
13. Adjournment
    
    Correspondence Received

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 1/5/2023

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

Projects and Services Committee Meeting

Meeting Details

Materials will be posted 72 hours prior to meeting.