Finance and Administration Committee Meeting

Meeting Details

For public participation, please see the agenda for further instructions to join our meeting.

1. Call to Order and Pledge of Allegiance
2. Roll Call of Members
3. Meeting Open to Public
   • Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
   • Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
   • Public comments should not exceed three (3) minutes.
   • Agendas are published 72 hours prior to the meeting.
   • No action may be taken on matters raised that are not on the Agenda.
4. Minutes of the March 28, 2023 Meeting of the F&A Committee
   Recommendation: Approval
5. Treasurer’s Report for March 2023
   Recommendation: Staff recommends that the Finance and Administration Committee
   forward the March 2023 Treasurer’s Report to the Board for approval.
6. Design of the Rutan Maintenance Bay Hydrogen Retrofit
   Recommendation: Staff recommends that the Finance and Administration Committee
   forward to the Board for approval a Contract Task Order with Gannett Fleming for design
   services for the Rutan Maintenance Bays Hydrogen Retrofit project, for a not-to-exceed
   amount of $147,500 with a contingency amount of $14,700 to be used at the discretion of the
   Executive Director.
7. LAVTA Livermore Transit Center Landscaping Construction Project
   Recommendation: Staff requests that the Finance and Administration Committee
   recommend that the Board of Directors approve Resolution 15-2023, authorizing the
   Executive Director to execute an agreement with Los Loza, Inc. for landscaping work at the
   Livermore Transit Center.
8. Contract Award for LAVTA Facility Janitorial Services
   Recommendation: Staff recommends the Finance and Administration Committee refer
   Resolution 14-2023 to the Board of Directors for approval, authorizing the Executive
   Director to execute a three-year contract with two one-year options with Aim to Please
   Janitorial Services of San Francisco for Facility Janitorial Services.
9. LAVTA’s Operating & Capital Budget for FY 2024
   Recommendation: Staff recommends that the Finance and Administration Committee
   forward the Operating and Capital Budget for FY 2024 and Resolution 13-2023 to the Board
   for approval.
10. Preview of Upcoming F&A Committee Agenda Items
11. Matters Initiated by Committee Members
12. Next Meeting Date is Scheduled for: May 23, 2023
13. Adjourn

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 4/21/2023

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

Finance and Administration Committee Meeting

Meeting Details

For public participation, please see the agenda for further instructions to join our meeting.

1. Call to Order
2. Roll Call of Members
3. Meeting Open to Public
   • Members of the audience may address the Committee on any matter within the general
     subject matter jurisdiction of the LAVTA Board of Directors.
   • Members of the audience may address the Committee on items on the Agenda at the time
     the Chair calls for the particular Agenda item.
   • Public comments should not exceed three (3) minutes.
   • Agendas are published 72 hours prior to the meeting.
   • No action may be taken on matters raised that are not on the Agenda.
4. Minutes of the February 28, 2023 Meeting of the F&A Committee
   Recommendation: Approval
5. Treasurer’s Report for February 2023
   Recommendation: Staff recommends that the Finance and Administration Committee
   forward the February 2023 Treasurer’s Report to the Board for approval.
6. Approval of Resolutions Authorizing Staff to Apply for TDA, STA, and RM2 funds for
   Fiscal Year 2023-2024
   Recommendation: Staff recommends that the Finance and Administration Committee
   recommend that the Board of Directors approve the attached resolutions authorizing the
   filing of a claim with MTC for Allocation of TDA Article 4.0, 4.5, STA, and RM2 Funds for
   Fiscal Year 2023-2024.
7. Exercise the Third Option Year of the Contract with MV Transportation
   Recommendation: Staff requests the Finance and Administration Committee recommend
   the Board of Directors to authorize the Executive Director to exercise the third option year
   and extend the fixed route operations and maintenance services contract from July 1, 2023
   through June 30, 2024.
8. Fuel Control System Upgrade
   Recommendation: Staff recommends that the Finance & Administration Committee
   forward a recommendation to the Board of Directors approving a resolution to allow the
   Executive Director to enter into an Agreement between LAVTA and Ward systems for
   system upgrade and SAAS.
9. Preview of Upcoming F&A Committee Agenda Items
10. Matters Initiated by Committee Members
11. Next Meeting Date is Scheduled for: April 25, 2023
12. Adjourn

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 3/23/2023

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

Finance and Administration Committee Meeting

Meeting Details

Due to COVID-19 meetings will not be held on-site at LAVTA, so please see the agenda link for further instructions for joining our Zoom conference meeting and how the public can participate.

1. Call to Order
2. Roll Call of Members
3. Meeting Open to Public
   • Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
   • Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
   • Public comments should not exceed three (3) minutes.
   • Agendas are published 72 hours prior to the meeting.
   • No action may be taken on matters raised that are not on the Agenda.
4. Minutes of the January 24, 2023 Meeting of the F&A Committee
   Recommendation: Approval
5. Treasurer’s Report for January 2023
   Recommendation: Staff recommends that the Finance and Administration Committee forward the January 2023 Treasurer’s Report to the Board for approval.
6. Adoption of Updated Conflict of Interest Code
   Recommendation: Staff recommends that the Finance and Administration Committee recommend that the Board of Directors approve the attached Conflict of Interest Code, including revised Appendix of Designated Officials and Employees, which has been updated to reflect LAVTA’s current staffing and organization.
7. Resolution in Support of Allocation Request for FY 22-23 Funding through the State Low Carbon
   Transit Operations Program (LCTOP)
   Recommendation: Staff recommends the Finance & Administration Committee refer Resolution 09-2023 to the Board of Directors for approval in support of an allocation request to Caltrans for the FY 22-23 Low Carbon Transit Operations Program (LCTOP) to construct a hydrogen fueling station and related support infrastructure at LAVTA’s Atlantis maintenance facility to accommodate the fueling of zero-emission hydrogen fuel-cell electric buses.
8. Administrative Support Services Agreement with the Tri-Valley San Joaquin Valley Regional Rail
   Authority
   Recommendation: Staff recommends the Finance and Administration Committee recommends that the Board authorize the Executive Director to execute an administrative support services agreement with Valley Link.
9. Preview of Upcoming F&A Committee Agenda Items
10. Matters Initiated by Committee Members
11. Next Meeting Date is Scheduled for: March 28, 2023
12. Adjourn

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 2/23/2023

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375

Finance and Administration Committee Meeting

Meeting Details

Due to COVID-19 meetings will not be held on-site at LAVTA, so please see the agenda link for further instructions for joining our Zoom conference meeting and how the public can participate.

1. Call to Order
2. Roll Call of Members
3. Meeting Open to Public
   • Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
   • Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
   • Public comments should not exceed three (3) minutes.
   • Agendas are published 72 hours prior to the meeting.
   • No action may be taken on matters raised that are not on the Agenda.
4. Minutes of the October 17, 2022 Meeting of the F&A Committee
   Recommendation: Approval
5. Treasurer’s Report for December 2022
   Recommendation: Staff recommends that the Finance and Administration Committee forward the December 2022 Treasurer’s Report to the Board for approval.
6. 2023 Legislative Program
   Recommendation: Staff recommends the Finance & Administration Committee refer Resolution 06-2023 affirming LAVTA’s 2023 Legislative Program to the Board of Directors for approval.
7. Preview of Upcoming F&A Committee Agenda Items
8. Matters Initiated by Committee Members
9. Next Meeting Date is Scheduled for: February 28, 2023
10. Adjourn

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 1/19/2023

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375

Special Board of Directors Meeting

Due to COVID-19 meetings will not be held on-site at LAVTA, so please see the agenda link for further instructions for joining our Zoom conference meeting and how the public can participate.

Meeting Details

1. Call to Order
2. Roll Call of Members
3. Meeting Open to Public
   • Members of the audience may address the Board of Directors only with regard to the subject matter of this Special Meeting.
   • Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
   • Public comments should not exceed three (3) minutes.
   • Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 24 hours prior to the meeting.
   • No action may be taken on matters raised that are not on the Agenda.
   • For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.
4. Adjourn to CLOSED SESSION
5. Closed Session pursuant to Government Code Section 54957(b):
   PUBLIC EMPLOYMENT Title: Executive Director
6. Next Meeting Date is Scheduled for: October 28, 2022
7. Adjournment

LAVTA, Executive Assistant /s/ Jennifer Suda 10/5/2022

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Interim Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

Special Board of Directors Meeting

Due to COVID-19 meetings will not be held on-site at LAVTA, so please see the agenda link for further instructions for joining our Zoom conference meeting and how the public can participate.

Meeting Details

1. Call to Order
2. Roll Call of Members
3. Meeting Open to Public
   • Members of the audience may address the Board of Directors only with regard to the subject matter
   of this Special Meeting.
   • Unless members of the audience submit speaker forms before the start of the meeting requesting to
   address the board on specific items on the agenda, all comments must be made during this item of
   business. Speaker cards are available at the entrance to the meeting room and should be submitted
   to the Board secretary.
   • Public comments should not exceed three (3) minutes.
   • Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director,
   or by any three members of the Board of Directors. Agendas are published 24 hours prior to the
   meeting.
   • No action may be taken on matters raised that are not on the Agenda.
   • For the sake of brevity, all questions from the public, Board and Staff will be directed through
   the Chair.
4. Adjourn to CLOSED SESSION
5. Closed Session pursuant to Government Code Section 54957(b):
   PUBLIC EMPLOYMENT Title: Executive Director
6. Next Meeting Date is Scheduled for: October 3, 2022
7. Adjournment

LAVTA, Executive Assistant /s/ Jennifer Suda 9/20/2022

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Interim Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

Special Board of Directors Meeting

Meeting details

Due to COVID-19 meetings will not be held on-site at LAVTA, so please see the agenda link for further instructions for joining our Zoom conference meeting and how the public can participate.

1. Call to Order

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
• Public comments should not exceed three (3) minutes.
• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.
• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. Consent Agenda
Recommend approval of all items on Consent Agenda as follows:

A. Minutes of the August 1, 2022 Board of Directors meeting.

B. Adoption of a Resolution Declaring that Agency Meetings Will Continue to Be Held Via Teleconference

Recommendation: Staff recommends that the Board of Directors adopt Resolution 32-2022 declaring that LAVTA meetings will continue to be held via teleconference.

5. Contract Award for SAV System Engineering Services

Recommendation: Staff recommends the LAVTA Board of Directors award a contract to WSP in the amount not-to-exceed $280,000 for the Shared Autonomous Vehicle (SAV) System Engineering services.

6. Matters Initiated by the Board of Directors
• Items may be placed on the agenda at the request of three members of the Board.

7. Next Meeting Date is Scheduled for: September 12, 2022

8. Adjournment

LAVTA, Executive Assistant /s/ Jennifer Suda 8/17/2022

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Interim Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]