Finance and Administration Committee Meeting

Meeting Details

Materials will be posted 72 hours prior to meeting.

Finance and Administration Committee Meeting

Meeting Details

For public participation, please see the agenda for further instructions to join our meeting.

1. Call to Order
2. Roll Call of Members
3. Meeting Open to Public
   • Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
   • Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
   • Public comments should not exceed three (3) minutes.
   • Agendas are published 72 hours prior to the meeting.
   • No action may be taken on matters raised that are not on the Agenda.
4. Minutes of the June 27, 2023 Meeting of the F&A Committee
   Recommendation: Approval
5. Treasurer’s Report for June 2023 (preliminary) and July 2023
   Recommendation: Staff recommends that the Finance and Administration Committee forward the June 2023 Treasurer’s Report and July 2023 Treasurer’s Report to the Board for approval.
6. 2023 Audit of LAVTA’s Financial Statements
   Recommendation: This is an information item for review and discussion.
7. Contract Award for Legal Services
   Recommendation: Staff requests that the Finance and Administration Committee recommend the Board execute a contract with Hanson Bridgett for legal services over a three-year base term for an aggregate not-to-exceed amount of $450,000.
8. Amendment to LAVTA’s Bylaws, Article III, Section 3.03(a) Regarding Board Compensation
   Recommendation: Staff recommends the Finance and Administration Committee forward the second reading of the proposed amended Bylaws to the Board of Directors for consideration.
9. On-Call Creative, Design and Media Strategy Services Task Order Contract
   Recommendation: Staff requests that the Finance and Administration Committee recommend the Board authorize the Executive Director to execute an on-call Task Order with Celtis Ventures, Inc. for creative, design and media strategy services through March 31, 2024 in an amount not-to-exceed $100,000.
10. Preview of Upcoming F&A Committee Agenda Items
11. Matters Initiated by Committee Members
12. Next Meeting Date is Scheduled for: September 26, 2023
13. Adjourn

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 8/18/2023

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

Finance and Administration Committee Meeting

Meeting Details

For public participation, please see the agenda for further instructions to join our meeting.

1. Call to Order and Pledge of Allegiance
2. Roll Call of Members
3. Meeting Open to Public
   • Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
   • Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
   • Public comments should not exceed three (3) minutes.
   • Agendas are published 72 hours prior to the meeting.
   • No action may be taken on matters raised that are not on the Agenda.
4. Minutes of the May 23, 2023 Meeting of the F&A Committee
   Recommendation: Approval
5. Treasurer’s Report for May 2023
   Recommendation: Staff recommends that the Finance and Administration Committee
   forward the May 2023 Treasurer’s Report to the Board for approval.
6. Disadvantaged Business Enterprise (DBE) 3-Year Goal Establishment (2024-2026)
   Recommendation: The Finance and Administration Committee recommends that the Board
   adopt the three-year DBE goal of 1% for Federal Fiscal Years 2024-2026.
7. Consider Amendment to LAVTA’s Bylaws, Article III, Section 3.03(a) Regarding
   Board Compensation
   Recommendation: Staff recommends the Finance and Administration Committee forward
   the first reading of the proposed amended Bylaws to the Board of Directors.
8. Updated Passenger Code of Conduct Policy
   Recommendation: This is an informational item; no action is requested at this time.
9. Preview of Upcoming F&A Committee Agenda Items
10. Matters Initiated by Committee Members
11. Next Meeting Date is Scheduled for: August 22, 2023
12. Adjourn

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 6/23/2023

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

Finance and Administration Committee Meeting

Meeting Details

For public participation, please see the agenda for further instructions to join our meeting.

1. Call to Order and Pledge of Allegiance
2. Roll Call of Members
3. Meeting Open to Public
   • Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
   • Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
   • Public comments should not exceed three (3) minutes.
   • Agendas are published 72 hours prior to the meeting.
   • No action may be taken on matters raised that are not on the Agenda.
4. Minutes of the April 25, 2023 Meeting of the F&A Committee
   Recommendation: Approval
5. Treasurer’s Report for April 2023
   Recommendation: Staff recommends that the Finance and Administration Committee
   forward the April 2023 Treasurer’s Report to the Board for approval.
6. LAVTA Annual Salary Band Review
   Recommendation: Staff recommends that the Finance and Administration Committee
   recommend that the Board of Directors approve the attached Resolution 17-2023 adjusting
   the salary bands for LAVTA positions.
7. Board Member Stipends
   Recommendation: There is no recommended action associated with this informational
   update.
8. Preview of Upcoming F&A Committee Agenda Items
9. Matters Initiated by Committee Members
10. Next Meeting Date is Scheduled for: June 27, 2023
11. Adjourn

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 5/19/2023

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

Finance and Administration Committee Meeting

Meeting Details

For public participation, please see the agenda for further instructions to join our meeting.

1. Call to Order and Pledge of Allegiance
2. Roll Call of Members
3. Meeting Open to Public
   • Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
   • Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
   • Public comments should not exceed three (3) minutes.
   • Agendas are published 72 hours prior to the meeting.
   • No action may be taken on matters raised that are not on the Agenda.
4. Minutes of the March 28, 2023 Meeting of the F&A Committee
   Recommendation: Approval
5. Treasurer’s Report for March 2023
   Recommendation: Staff recommends that the Finance and Administration Committee
   forward the March 2023 Treasurer’s Report to the Board for approval.
6. Design of the Rutan Maintenance Bay Hydrogen Retrofit
   Recommendation: Staff recommends that the Finance and Administration Committee
   forward to the Board for approval a Contract Task Order with Gannett Fleming for design
   services for the Rutan Maintenance Bays Hydrogen Retrofit project, for a not-to-exceed
   amount of $147,500 with a contingency amount of $14,700 to be used at the discretion of the
   Executive Director.
7. LAVTA Livermore Transit Center Landscaping Construction Project
   Recommendation: Staff requests that the Finance and Administration Committee
   recommend that the Board of Directors approve Resolution 15-2023, authorizing the
   Executive Director to execute an agreement with Los Loza, Inc. for landscaping work at the
   Livermore Transit Center.
8. Contract Award for LAVTA Facility Janitorial Services
   Recommendation: Staff recommends the Finance and Administration Committee refer
   Resolution 14-2023 to the Board of Directors for approval, authorizing the Executive
   Director to execute a three-year contract with two one-year options with Aim to Please
   Janitorial Services of San Francisco for Facility Janitorial Services.
9. LAVTA’s Operating & Capital Budget for FY 2024
   Recommendation: Staff recommends that the Finance and Administration Committee
   forward the Operating and Capital Budget for FY 2024 and Resolution 13-2023 to the Board
   for approval.
10. Preview of Upcoming F&A Committee Agenda Items
11. Matters Initiated by Committee Members
12. Next Meeting Date is Scheduled for: May 23, 2023
13. Adjourn

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 4/21/2023

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

Finance and Administration Committee Meeting

Meeting Details

For public participation, please see the agenda for further instructions to join our meeting.

1. Call to Order
2. Roll Call of Members
3. Meeting Open to Public
   • Members of the audience may address the Committee on any matter within the general
     subject matter jurisdiction of the LAVTA Board of Directors.
   • Members of the audience may address the Committee on items on the Agenda at the time
     the Chair calls for the particular Agenda item.
   • Public comments should not exceed three (3) minutes.
   • Agendas are published 72 hours prior to the meeting.
   • No action may be taken on matters raised that are not on the Agenda.
4. Minutes of the February 28, 2023 Meeting of the F&A Committee
   Recommendation: Approval
5. Treasurer’s Report for February 2023
   Recommendation: Staff recommends that the Finance and Administration Committee
   forward the February 2023 Treasurer’s Report to the Board for approval.
6. Approval of Resolutions Authorizing Staff to Apply for TDA, STA, and RM2 funds for
   Fiscal Year 2023-2024
   Recommendation: Staff recommends that the Finance and Administration Committee
   recommend that the Board of Directors approve the attached resolutions authorizing the
   filing of a claim with MTC for Allocation of TDA Article 4.0, 4.5, STA, and RM2 Funds for
   Fiscal Year 2023-2024.
7. Exercise the Third Option Year of the Contract with MV Transportation
   Recommendation: Staff requests the Finance and Administration Committee recommend
   the Board of Directors to authorize the Executive Director to exercise the third option year
   and extend the fixed route operations and maintenance services contract from July 1, 2023
   through June 30, 2024.
8. Fuel Control System Upgrade
   Recommendation: Staff recommends that the Finance & Administration Committee
   forward a recommendation to the Board of Directors approving a resolution to allow the
   Executive Director to enter into an Agreement between LAVTA and Ward systems for
   system upgrade and SAAS.
9. Preview of Upcoming F&A Committee Agenda Items
10. Matters Initiated by Committee Members
11. Next Meeting Date is Scheduled for: April 25, 2023
12. Adjourn

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 3/23/2023

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]