Finance and Administration Committee Meeting
Meeting Details
For public participation, please see the agenda for further instructions to join our meeting.
- Call to Order and Pledge of Allegiance
- Roll Call of Members
- Meeting Open to Public
- Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
- Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
- Public comments should not exceed three (3) minutes.
- Agendas are published 72 hours prior to the meeting.
- No action may be taken on matters raised that are not on the Agenda.
- Minutes of the May 28, 2024 Meeting of the F&A Committee
Recommendation: Approval
- Treasurer’s Report for June 2024 (Preliminary) and Treasurer’s Report for July 2024
Recommendation: Staff recommends that the Finance and Administration Committee forward the LAVTA Preliminary Treasurer’s Report for June 2024 and the Treasurer’s Report for July 2024 to the Board for approval.
- Legislative Update
Recommendation: None — information only.
- LAVTA’s Remote Work Policy
Recommendation: Staff recommends that the Board of Directors approve Resolution 25-2024 and the Remote Work Policy.
- Preview of Upcoming F&A Committee Agenda Items
- Matters Initiated by Committee Members
- Next Meeting Date is Scheduled for: September 24, 2024
- Adjourn
I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.
LAVTA, Executive Assistant /s/ Jennifer Forsyth 8/23/2024
On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Finance and Administration Committee Meeting – Canceled
Meeting Details
Materials will be posted 72 hours prior to meeting.
Finance and Administration Committee Meeting – Canceled
Meeting Details
Materials will be posted 72 hours prior to meeting.
Finance and Administration Committee Meeting
Meeting Details
For public participation, please see the agenda for further instructions to join our meeting.
- call to Order and Pledge of Allegiance
- Roll Call of Members
- Meeting Open to Public
- Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
- Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
- Public comments should not exceed three (3) minutes.
- Agendas are published 72 hours prior to the meeting.
- No action may be taken on matters raised that are not on the Agenda.
- Minutes of the April 23, 2024 Meeting of the F&A Committee
Recommendation: Approval
- Treasurer’s Report for April 2024
Recommendation: Staff recommends that the Finance and Administration Committee forward the April 2024 Treasurer’s Report to the Board for approval.
- 2024 Audit of LAVTA’s Financial Statements
Recommendation: This is an information item for review and discussion.
- Update to LAVTA’s Human Resource Policies
Recommendation: Staff requests that the Finance and Administration Committee forward Resolution 16-2024 and the updated Human Resources Policy to the Board of Directors for approval.
- LAVTA Annual Salary Band Review
Recommendation: Staff requests that the Finance and Administration Committee recommend that the Board of Directors approve the Resolution 15-2024 adjusting the salary bands for LAVTA positions.
- Adoption of Updated Conflict of Interest Code
Recommendation: Staff requests that the Finance and Administration Committee recommend that the Board of Directors approve Resolution 17-2024 and the Conflict of Interest Code, including revised Appendix of Designated Officials and Employees.
- Resolution Authorizing Investment of Livermore Amador Valley Transit Authority (LAVTA) Monies in the State of California Local Agency Investment Fund (LAIF)
Recommendation: Staff requests that the Finance and Administration Committee recommend that the Board of Directors adopt Resolution 18-2024 reauthorizing investment of LAVTA monies in LAIF.
- Preview of Upcoming F&A Committee Agenda Items
- Matters Initiated by Committee Members
- Next Meeting Date is Scheduled for: June 25, 2024
- Adjourn
I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.
LAVTA, Executive Assistant /s/ Jennifer Suda 5/24/2024
On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]
Finance and Administration Committee Meeting
Meeting Details
For public participation, please see the agenda for further instructions to join our meeting.
- Call to Order and Pledge of Allegiance
- Roll Call of Members
- Meeting Open to Public
- Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
- Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
- Public comments should not exceed three (3) minutes.
- Agendas are published 72 hours prior to the meeting.
- No action may be taken on matters raised that are not on the Agenda.
- Minutes of the March 26, 2024 Meeting of the F&A Committee
Recommendation: Approval
- Treasurer’s Report for March 2024
Recommendation: Staff recommends that the Finance and Administration Committee forward the March 2024 Treasurer’s Report to the Board for approval.
- Regional Transportation Revenue Measure (SB1031) Board Position
Recommendation: Staff recommends that the Finance and Administration Committee recommend that Board adopt an oppose unless amended position on SB1031.
- LAVTA’s Operating & Capital Budget for FY 2025
Recommendation: Staff recommends that the Finance and Administration Committee forward the Operating and Capital Budget for FY 2025 and Resolution 11-2024 to the Board for approval.
- Approval of Resolutions Authorizing Staff to Apply for RM3 funds for Fiscal Year 2023-2024
Recommendation: Staff recommends that the Finance and Administration Committee recommend that the Board of Directors approve Resolution 12-2024, authorizing the filing of an amended claim with MTC for Allocation of RM3 Funds for Fiscal Year 2023-2024.
- Adoption of a Resolution Approving a New Workplace Violence Prevention Plan Under Senate Bill 553
Recommendation: Staff recommends that the Finance and Administration Committee recommend that the Board of Directors approve the attached Workplace Violence Prevention Plan.
- Contract Award for RFP #2024-02 for On-Call Creative, Design, and Media Strategy Services
Recommendation: Staff recommends the Finance and Administration Committee recommend the Board of Directors approve Resolution 14-2024, authorizing the Executive Director to execute a two-year contract with a one-year option term exercisable at LAVTA’s sole discretion with the joint venture between Circa Now, LLC and Ben-Her Marketing, LLC for On-Call Creative, Design, and Media Strategy Services for a maximum compensation amount of $878,000.
- Preview of Upcoming F&A Committee Agenda Items
- Matters Initiated by Committee Members
- Next Meeting Date is Scheduled for: May 28, 2024
- Adjourn
I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.
LAVTA, Executive Assistant /s/ Jennifer Suda 4/19/2024
On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]
Finance and Administration Committee Meeting
Meeting Details
For public participation, please see the agenda for further instructions to join our meeting.
- Call to Order and Pledge of Allegiance
- Roll Call of Members
- Meeting Open to Public
- Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
- Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
- Public comments should not exceed three (3) minutes.
- Agendas are published 72 hours prior to the meeting.
- No action may be taken on matters raised that are not on the Agenda.
- Minutes of the February 27, 2024 Meeting of the F&A Committee
Recommendation: Approval
- Treasurer’s Report for February 2024
Recommendation: Staff recommends that the Finance and Administration Committee forward the February 2024 Treasurer’s Report to the Board for approval.
- Approval of Resolutions Authorizing Staff to Apply for TDA, STA, RM2 and RM3 funds for Fiscal Year 2024-2025
Recommendation: Staff recommends that the Finance and Administration Committee recommend that the Board of Directors approve the attached resolutions authorizing the filing of a claim with MTC for Allocation of TDA Article 4.0, 4.5, STA, RM2, and RM3 Funds for Fiscal Year 2024-2025.
- Resolution in Support of Allocation Request for FY 23-24 Funding through the State Low Carbon Transit Operations Program (LCTOP)
Recommendation: Staff recommends the Finance & Administration Committee refer Resolution 09-2024 to the Board of Directors in support of an allocation request to Caltrans for the FY 23-24 Low Carbon Transit Operations Program (LCTOP) to construct necessary facility improvements at LAVTA’s Atlantis Operations & Maintenance Facility to replace existing aging, insufficient facilities and accommodate the agency’s transition to and future expansion of a 100% Fuel Cell Electric Bus (FCEB) fleet.
- Resolution in Support of Allocation Request for Regional Measure 2 Funding for the Transit Signal Priority Upgrade and Expansion Project
Recommendation: Staff recommends Finance & Administration Committee refer Resolution 10-2024 to the Board of Directors for approval in support of an allocation request to the Metropolitan Transportation Commission for $388,000 in RM2 funding for the design phase of the Transit Signal Priority Upgrade & Expansion Project.
- Legislative Update
Recommendation: None- this is an informational update.
- Preview of Upcoming F&A Committee Agenda Items
- Matters Initiated by Committee Members
- Next Meeting Date is Scheduled for: April 23, 2024
- Adjourn
I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.
LAVTA, Executive Assistant /s/ Jennifer Suda 3/22/2024
On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]
Finance and Administration Committee Meeting
Meeting Details
For public participation, please see the agenda for further instructions to join our meeting.
- Call to Order
- Roll Call of Members
- Meeting Open to Public
- Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
- Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
- Public comments should not exceed three (3) minutes.
- Agendas are published 72 hours prior to the meeting.
- No action may be taken on matters raised that are not on the Agenda.
- Minutes of the October 24, 2023 Meeting of the F&A Committee
Recommendation: Approval
- Treasurer’s Report for December 2023
Recommendation: Staff recommends submitting the attached December 2023 Treasurer’s Report to the Board for approval.
- Declaration of Surplus Property in Compliance with LAVTA Policy for Disposition of Surplus Property
Recommendation: Staff recommends the Finance & Administration Committee refer Resolution 03-2024 to the Board for approval, declaring as surplus fourteen transit busses and authorize their disposal through a method consistent with LAVTA’s Policy for Disposition of Surplus Property.
- 2024 Legislative Program
Recommendation: Staff recommends the Finance & Administration Committee refer Resolution 04-2024 affirming LAVTA’s 2024 Legislative Program to the Board of Directors for approval.
- Preview of Upcoming F&A Committee Agenda Items
- Matters Initiated by Committee Members
- Next Meeting Date is Scheduled for: February 27, 2024
- Adjourn
I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.
LAVTA, Director of Customer Experience, David Mark 1/26/2024
On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]
Projects and Services Committee Meeting – Canceled
Meeting Details
Materials will be posted 72 hours prior to meeting.
Projects and Services Committee Meeting
Meeting Details
For public participation, please see the agenda for further instructions to join our meeting.
- Call to Order and Pledge of Allegiance
- Roll Call of Members
- Meeting Open to Public
- Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
- Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
- Public comments should not exceed three (3) minutes.
- Agendas are published 72 hours prior to the meeting.
- No action may be taken on matters raised that are not on the Agenda.
- Minutes of the September 23, 2024 Meeting of the P&S Committee.
Recommendation: Approval
- Formalizing Service to Emerald High School – Route 201
Recommendation: Staff recommend that the Projects and Services Committee recommend the Board of Directors set a public hearing to hear public comments regarding the formalization of Route 201.
- Potential Summer 2025 Service Modifications
Recommendation: None at this time.
- Preview of Upcoming P&S Committee Agenda Items
- Matters Initiated by Committee Members
- Next Meeting Date is Scheduled for: November 25, 2024
- Adjourn
I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.
LAVTA, Executive Assistant /s/ Jennifer Forsyth 10/24/2024
On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]
