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Finance and Administration Committee Meeting

Meeting Date/Time: 10/24/2017 04:00 PM

Meeting Location:

Diana Lauterbach Room LAVTA Offices, Suite 100, 1362 Rutan Court, Livermore, CA, United States

Agenda

Full Agenda Packet

Meeting Details

1. Call to Order and Pledge of Allegiance

2. Roll Call of Members

3. Meeting Open to Public
•Members of the audience may address the Committee on any matter within the generalsubject matter jurisdiction of the LAVTA Board of Directors.

•Members of the audience may address the Committee on items on the Agenda at the timethe Chair calls for the particular Agenda item.

•Public comments should not exceed three (3) minutes.

•Agendas are published 72 hours prior to the meeting.

•No action may be taken on matters raised that are not on the Agenda.

4. Minutes of the September 26, 2017 Meeting of the F&A Committee

Recommendation: Approval

5. Treasurer’s Report for September 2017

Recommendation: Staff recommends submitting the attached September 2017 Treasurer’sReport to the Board for approval.

6. Fiscal Year 2017 Comprehensive Annual Financial Report (CAFR)

Recommendation: Staff recommends the Committee forward the Comprehensive AnnualFinancial Report (CAFR) for review and acceptance to the Board of Directors, prior tosubmitting the CAFR to the Government Finance Officers Association (GFOA) for award.

7. MOU with Central Contra Costa Transit Authority

Recommendation: Receive staff report and forward to Board for approval.

8. Contract Award for Bus Shelter Demolition and Movement Project #2017-17

Recommendation: Staff recommends that the Finance and Administration Committee recommend the Board: (1) award a contract to FBD Vanguard Construction, Inc., the lowest responsive and responsible bidder for the LAVTA Bus Shelter Demolition and Movement Project #2017-17, for a total contract award of $416,174.00; (2) authorize the Executive Director to sign the contract and issue an NTP to FBD Vanguard Construction, Inc.; and (3) approve a 10% project contingency of $41,617.40 to be used at the discretion of the Executive Director.

9. Pleasanton Bus Rapid Transit Corridor Enhancement Project On-Call Task Order for Project Design and Engineering

Recommendation: Recommend the Board of Directors approve Resolution 35-2017 to execute a task order contract with LAVTA’s on-call contractor Kimley Horn and Associates, Inc., for a not-to-exceed amount of $175,000 with a contingency amount of $17,500 (10%) to be utilized at the discretion of the Executive Director.

10. Legislative Update

Recommendation: None — information only.

11. Preview of Upcoming F&A Committee Agenda Items

12. Matters Initiated by Committee Members

13. Next Meeting Date is Scheduled for: November 28, 2017

14. Adjourn

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Administrative Assistant /s/ Jennifer Suda 10/19/17

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority 1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : frontdesk@lavta.org

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