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Board of Directors Meeting

Meeting Date/Time: 09/14/2020 04:00 PM

Meeting Location:

Zoom Teleconference (See Agenda)

Agenda

Full Agenda Packet

Meeting Details

Due to COVID-19 meetings will not be held on-site at LAVTA, so please see the agenda link for further instructions for joining our Zoom conference meeting and how the public can participate.

1. Call to Order and Pledge of Allegiance

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
• Public comments should not exceed three (3) minutes.
• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.
• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. July Tri-Valley Accessible Advisory Committee Minutes

5. Consent Agenda

Recommend approval of all items on Consent Agenda as follows:

A. Minutes of the July 6, 2020 Board of Directors meeting and August 31, 2020 Special Board of Directors meeting.

B. Treasurer’s Report for June 2020 and July 2020

Recommendation: The Finance and Administration committee recommends approval of the Preliminary June 2020 Treasurer’s Report and July 2020 Treasurer’s Report.

C. Disadvantaged Business Enterprise (DBE) 3-Year Goal Establishment (2021-2023)

Recommendation: The Finance and Administration Committee recommends that the Board adopt the three year DBE goal of 1% for Federal Fiscal Years 2021-2023.

6. Zero-Emission Bus Study Update

Recommendation: None – information only.

7. Rutan Maintenance Floor Resurfacing Project

Recommendation: Staff recommends the Board of Directors approve Resolution 27-2020: (1) awarding a contract to Servicon Systems, Inc., the lowest responsive and responsible bidder for the Rutan Maintenance Floor Resurfacing Project #2020-03, for a total contract award of $97,000; (2) authorizing the Executive Director to sign the contract and issue an NTP to Servicon Systems, Inc.; and (3) authorizing a 10 percent contingency of $9,700 to be used at the discretion of the Executive Director.

8. Bus Stop/Station Cleaning Services Contract

Recommendation: Staff recommends the Board of Directors approve Resolution 28-2020 to: (1) authorize the Executive Director to execute a contract with Aim to Please Janitorial Services, Inc., in the not-to-exceed amount of $380,400 for the base term (Year 1 to Year 3); and (2) authorize the Executive Director to execute two one-year option terms in the not-to-exceed amount of $276,384 if it is determined that the contractor will provide better value than going out to bid again during those option years.

9. Clipper Memorandum of Understanding Amendment No. 2

Recommendation: Staff recommends that the Board of Directors adopt Resolution 29-2020 and authorize the Executive Director to execute Amendment No. 2 to the Amended and Restated Clipper Memorandum of Understanding.

10. Executive Director’s Report

11. Matters Initiated by the Board of Directors
• Items may be placed on the agenda at the request of three members of the Board.

12. Next Meeting Date is Scheduled for: October 5, 2020

13. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 9/11/20

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority 1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : frontdesk@lavta.org

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