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Board of Directors Special Meeting

Meeting Date/Time: 06/08/2020 04:00 PM

Meeting Location:

Zoom Teleconference (See Agenda)

Agenda

Full Agenda Packet

Meeting Details

Due to COVID-19 meetings will not be held on-site at LAVTA, so please see the agenda link for further instructions for joining our Zoom conference meeting and how the public can participate.

1. Call to Order and Pledge of Allegiance

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
• Public comments should not exceed three (3) minutes.
• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.
• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. March Tri-Valley Accessible Advisory Committee Minutes

5. Consent Agenda

Recommend approval of all items on Consent Agenda as follows:

A. Minutes of the May 4, 2020 Board of Directors meeting.

B. Treasurer’s Report for April 2020

Recommendation: Staff recommends that the Board of Directors approve the April 2020 Treasurer’s Report.

C. Resolution Authorizing Investment of Livermore Amador Valley Transit Authority (LAVTA) Monies in the State of California Local Agency Investment Fund (LAIF)

Recommendation: Staff recommends that the Board of Directors adopt the attached Resolution 12-2020 reauthorizing investment of LAVTA monies in LAIF.

D. TAAC Recruitment for Terms Starting FY 2020/2021

Recommendation: Ratify the appointments for the Tri-Valley Accessible Advisory Committee for two-year terms starting on July 1, 2020.

E. Funding Agreement with Alameda County for Construction of Dublin/Pleasanton BART Parking Garage

Recommendation: Staff recommends the Board of Directors approve Resolution 13-2020, authorizing the Executive Director to execute a Funding Agreement with Alameda County to pass through Transit and Intercity Rail Capital Program funds for the construction of a new, multi-level parking structure at the Dublin/Pleasanton BART station on County-owned land.

F. Trapeze Maintenance Agreement

Recommendation: Staff recommends that the Board of Directors approve, and authorize the Executive Director to enter into contract with Trapeze Software Group, Inc for the purpose of a maintenance agreement for the term of 5 years beginning July 1, 2020.

6. 2020 Audit of LAVTA’s Financial Statements

Recommendation: Staff requests that the Board of Directors approve the revised Capital Budget for FY2021.

7. Executive Director’s Report

8. FY2021 LAVTA Service Scenarios

Recommendation: None. Information item only.

9. Update on FY 2021 Operating and Capital Budget

Recommendation: Staff requests that the Board of Directors approve the revised Capital Budget for FY2021.

10. LAVTA Annual Salary Band Review

Recommendation: Staff recommends approval of the attached Resolution 15-2020 adjusting the salary bands for LAVTA positions.

11. Resolution in Support of Allocation Request for FY 17-18 Funding through the State Low Carbon Transit Operations Program (LCTOP)

Recommendation: Staff recommends the Board of Directors approve Resolution 17-2020 in support of an LCTOP allocation request to Caltrans for the Fare Free Rides program. This resolution is required to request allocations for this funding from Caltrans.

12. Bus Exterior Advertising Contract – Amend Option Year 1 Terms

Recommendation: Approve an amendment to the first option year of our contract with Lamar Transit Advertising for the sale and installation of exterior bus advertising to remove the minimum annual guarantee and maintain the 50 percent split of net sales.

13. Election of LAVTA Chair and Vice Chair

Recommendation: Nominate and elect a LAVTA Board Chair and Vice Chair for FY21 in accordance with the agency’s bylaws.

14. Matters Initiated by the Board of Directors
• Items may be placed on the agenda at the request of three members of the Board.

15. Next Meeting Date is Scheduled for: July 6, 2020

16. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 6/5/20

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority 1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : frontdesk@lavta.org

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